Temporary Electoral Services Clerk

Specific Accountability's

1. To assist with the administration of the section.

1.1 To assist in the ordering and purchasing of stationery and equipment for the section.

1.2 To maintain the inventory records.

1.3 To be responsible for the stock control of stationery and equipment.

1.4 To maintain the filing system for the section.

2. To provide clerical support to the Electoral Services Manager and the Electoral Services Team.

3. To undertake any associated task as directed by the Electoral Services Manager in order to successfully complete a given duty.

4. To be able to deal confidently and competently with the general public, Members, MP's etc.

5. To always be available for production of the register and during elections and to take holidays and flexi leave only at certain agreed times.

6. Dealing with telephone enquiries, with appropriate discretion.

7. Receipting and distributing the mail.

8. Scanning of applications into Xpress electoral software.

9. Dealing with and responding to emails from the office inbox, with appropriate discretion.

10. Using computer to access information, including assisting with the updating and maintenance of the Xpress Register and Xpress Elections Management databases

11. To assist the Electoral Services Officers with the processing of Voter Authority Certificates.

12. To assist the Electoral Services Officers with the processing of Absent Vote applications.

13. To assist the Electoral Services Officers with register distribution with monthly updates and election updates.

14. To update the electoral register from registrars lists.

15. Any other duties appropriate to the grade of the post.